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5 Steps to Hire Employees Effectively For Your Business

Are you a new business owner or perhaps, an established entrepreneur that needs to recruit new employees? Either way, you are in the right place. In this post, you will learn how to safely hire employees effectively for your business.

Hiring the wrong persons can hinder or ruin your business growth plan. To help you have a smooth and effective hiring procedure, VisFinder has created this guide. It contains effective hiring process steps for recruiters.

As the HR manager or so, it will give you all the information you need to employ the right people you need to grow and sustain your business goals. Also, this guide works for all job positions, regardless of rank, industry or significance.

For example, if you want to hire a security officer, this works. If it’s an accountant or branch manager, this procedure works as well. Briefly, here are 4 important steps in the recruiting and hiring process.


Four Basic Steps to Hire the Right Person for Your Business

  • Step 1: Search and Screening
  • Step 2: Interview and Evaluation
  • Step 3: Hiring and Onboarding
  • Step 4: Retention and Development

To give you an easier understanding, we will break these 4 hiring and recruiting steps down into stages. These stages are suitable for all kinds and levels of businesses, regardless of the size or industry.


5 Steps to Hire Employees Effectively For Your Business


  1. Decide If You Need to Hire New Employees

There are many signs in your everyday business activities that tell you whether you need more staff. However, most business owners don’t see this. They just try to run it and if possible, manage it alone.

If you find it hard to complete each day’s task, attend to pressing issues amidst your routine or have an increased amount of mistakes caused by inadequate staff, then you need to recruit a new employee.

There are also many other situations that demand you to recruit a new worker. Some of them are listed below.

  • If your business is opening a new branch.
  • When you have a new product or service but need an extra worker to handle it.
  • If you can’t take in new clients because all your business schedule is filled up.
  • When you start turning down or postponing new projects from existing clients, due to inadequate staff.
  • If you have some work activities that another person can do to either save time or earn extra revenue.

If any of these cases apply to you, then you should move on to the next step. Now, check your financial data within the last 3 months. You should also check your estimated finances in the next few months.

If your business can afford the salary of the new position you’re about to hire, you should go for it. If you can’t afford it at the moment, improvise with other alternatives or consider outsourcing (if possible).


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  1. Write a Job Description and Create a Job Ad

If you come up with a poor job description, you are more likely to get applicants that rarely match what your business needs.

A good job description will bring to your doorstep the best professionals with the right sets of skills. It will also excite them into having a passion for your business, even though they haven’t been invited for an interview.

The next recruiting and hiring process is the creation of your job ads. You should let people out there know that you’re hiring; to ensure that suitable job seekers are aware of your job opening. Unless you run a small shop where just anyone can work.

Paid online job sites have targeting options that allow recruiters to look for and employ applicants based on level of experience, skill sets, education and industry.

Examples of such websites are VisFinder, Indeed, Abbakin, Monster, LinkedIn, CareerBuilder, Workforce Group, and SimplyHired. We usually recommend VisFinder, as it outranks all other online job sites in every way possible. Also, VisFinder is free to use.

You can also make use of social media platforms to inform the general public about the open vacancy in your company. Business forum and discussion sites are good channels as well.


  1. Select, Screen and Interview Candidates

Many qualified and overqualified candidates will apply if your job ad is good enough. You will have to review each resume and pick out only the most promising applicants that are worth interviewing.

To help you filter out the best, you can sort all the job applications into 3 classes:

  • Unqualified applicants that you’re not interested in.
  • Candidates that you may consider, but you’re not yet sure.
  • Applicants that you surely want to interview.

For a fair and effective hiring and recruiting process, you can disqualify applications with unprofessional email addresses, grammatical errors, slang and informal salutations, wrong CV formats, etc.


How to Prepare Your Interview Questions

Are you new to the hiring and recruitment process? Here are some sample questions you can ask during a job interview. These Questions are taken from Harvard Business Review.

The aim here is to know more about the candidate while accessing their reaction, composure and gauging their intelligence.

Sample Interview Questions

  1. Could you tell me about yourself and describe your background in brief?
  2. How did you hear about this position?
  3. What type of work environment do you prefer?
  4. How do you deal with pressure or stressful situations?
  5. Do you prefer working independently or on a team?

You can read more interview sample questions here.


Double Check Your Final Choice(s)

This depends on the significance of the post being applied for. If the new employee will be in charge of critical areas of your business e.g. Manager, Accountant, Security and the like, you should take extra precautionary measures.

These include:

  • Running behavioural assessments
  • Cross-checking their references and previous places of work
  • Running background checks
  • Disqualifying candidates that have previous records of fraud, embezzlement, fund mismanagement, bullying and sexual harassment at the workplace


  1. Offer the Job, With a Good Salary

Emphasize on a good salary. Nothing will encourage an employee more than a good salary. It keeps them working for you while being loyal to your business.

Also, they won’t want to do anything stupid that can stop this nice stream of income from flowing at the end of each month.

You can make use of sites like PayScale, Glassdoor or to know the present salary data.

You can also check how much your competitors are paying their employees (if you can). These will help you set a benchmark for the salary range.


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  1. Orientate Your New Hire, Train them…

Once you have selected the best person(s), it is most important to train and retain them. You have just spent some money and time to hire and recruit a new worker. As a result, you will want them to be very effective in their job positions.

Hence, you should give them the perfect training and more certifications if needed. Ensure that all the items and work equipment they need for a fluent job performance are available and effective.

Being a business owner, entrepreneur or manager, you should get them to be familiar with your business objectives, activities schedules, as well as other team members.


The Bottom Line: How to Hire Employees Effectively For Your Business

Although it’s beneficial to hire a new employee, it could also be the devil in disguise. That’s why it’s vital to vet each applicant before bringing them into your business.

Remember, your employees are largely responsible for the success of your company. Follow this comprehensive guide and discover how the hiring process can be very interesting despite being challenging.

We hope it turns out well for you, and your business. See you at the top!


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